PRIVACY NOTICE

Privacy Notice

Last updated: July 2022

“Caged Nationwide”, “we”, “us” and “our” means Sighthound Welfare UK Ltd and we are committed to respecting your privacy. We are registered in the UK and our registered address is at 83 Ducie Street, Manchester, Greater Manchester, M1 2JQ and our company registration number is 12024100.

About this privacy notice

 For the purposes of data protection law, including the European Union (“EU”) and United Kingdom’s (“UK”) GDPR, we are a controller in respect of your personal data (information that can be used to identify you or that we can link to you and which we have in our possession or control). Caged Nationwide is responsible for ensuring that it uses your personal data in compliance with data protection law.

 This privacy notice (the “Notice”) describes how we collect, use and share the information you provide to us and the information we collect in the course of operating our business and website. This Notice sets out the basis on which any personal data that you provide to us, that we create, or that we obtain about you from other sources, will be processed by us. Please take the time to read and understand this Notice.

Personal data that we collect about you

We may collect and process the following personal data about you:

● Information that you provide to us. This includes information about you that you give us by filling in the contact form on our website or by communicating with us, whether by phone, e-mail or otherwise. This information may include:

o Name, address and telephone number when contacting us through our online form or via phone to place an order for merchandise with us, sending us gifts, donations, or letters, or when reporting animal cruelty;

o Information you provide when making a witness statement or assigned statement to be passed to authorities or for purposes of a court case;

o PayPal details or other financial information such as bank account details for the purpose of making donations;

o Forms of identification including drivers licence and passport from witnesses who are acting in a court case;

o Records of communications and interactions we have had with you, including information provided through our website or via social media; and 

o Information you provide when you sign up for newsletters, events or request free materials.

● Information we collect or generate about you. This includes:

 o Financial information when you make payments to us, for example for merchandise or donations;

 o Information about our relationship with you (including correspondence, meeting notes and attendance at events);

 o Information gathered through witness statements or signed statements for the purposes of a court case for animal cruelty; and 

 o We may use various technologies to collect and store information when we send you emails that are not matter-related or when you visit our websites. We or our authorised third parties may, for example, collect information about the type of device you use to access the emails and websites, your IP address and your geographic location, the operating system and version, your browser type, the emails you open, the website content you view and features you access on our websites, the web pages and the search terms you enter on our websites.

Uses of your personal data

Your personal data may be stored and processed by us in the following ways and for the following purposes:

● to communicate with you where you have subscribed to marketing, newsletters, communications, invitations, or other information or where you have requested free materials;

● to fulfil orders placed to purchase merchandise from us;

● to thank you for donations, letters or gifts sent to us, including for events such as auctions;

● to record PayPal donation for accounting purposes;

● to discuss any reports of animal cruelty you have made further or to obtain signed statements or witness statements;

● to further investigate claims of animal cruelty or to prepare court cases following reports made by you;

● to gather further information to assist with any investigations or court cases;

● to comply with legal and regulatory obligations that we have to discharge;

● to establish, exercise or defend our legal rights or for the purpose of legal proceedings;

● to record and monitor your use of our websites or our other online services for our business purposes which may include analysis of usage, measurement of site performance and generation of marketing reports;

● for our legitimate business interests, such as undertaking business research and analysis, managing the operation of our websites and our business; and 

● to look into any complaints or queries you may have.

We are entitled to use your personal data in these ways because:

● we may (but usually do not) need your consent to use your personal data. You can withdraw this by contacting us;

● we may need to collect and use your personal data to enter into a contract with you or to perform our obligations under a contract with you, for example to deliver items you have purchased;

● we may need to collect and use data as it is necessary for our legitimate interests, some examples of which are given above;

● we may need to respond to court or other legal requests, for example where there will be prosecutions for animal cruelty;

● we have legal and regulatory obligations that we have to discharge; or

● we may need to in order to establish, exercise or defend our legal rights or for the purpose of legal proceedings.

Disclosure of your information to third parties

We will not disclose your personal data with anyone else or to any third parties unless it is necessary for the purpose for which you have given us the data. Examples of where we may share your data include:

● where you are acting as a witness or your signed statement is being used in a court case, we may share your personal data with the court;

● where we are required to comply with a court order to submit your written statement or witness statement;

● in rare circumstances where we are required by a court or regulator to show evidence of our investigations and allegations of animal cruelty or abuse including the reports made to us;

● to printing companies or postal services during the process of sending merchandise purchases to you; and 

● to the extent required by law, for example if we are under a duty to disclose your personal data in order to comply with any legal obligation, establish, exercise, or defend our legal right.

While we may pass along information relating to the animal abuse that you have reported to the police, local authorities, regulators, or court and you may not be summoned, the information you provide and where that information came from may need to be disclosed to regulators, authorities or the court during investigations and prosecutions. In very rare cases, and only where it is appropriate to do so, this may include some of your personal data such as name, which you have provided when giving us the report, which as a result of the disclosure may end up in the public domain. In the event that we disclose your information to anyone else we would always ask for your consent.

Transfers of personal data outside the European Economic Area

The personal data that we collect from you may be transferred to a destination outside the European Economic Area (“EEA”) or the UK. It may also be processed by staff operating outside of the EEA and UK. For example, we are sometimes contacted by the Australian Greyhound Racing Authorities to discuss information that we have received about international illegally exported dogs. In rare cases, and only where it is appropriate, we may need to transfer your personal data to Australia including your name and contact details.

Where we transfer your personal data outside the EEA and UK, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in the EEA and UK. This can be done in a number of ways, for instance:

• The country that we send the data to might be approved by the European Commission / UK Government (where applicable); or 

• The recipient might have signed up to a contract based on “model contractual clauses” approved by the European Commission / UK Government (where applicable) obliging them to protect your personal data.

We may also make such a transfer outside the EEA and UK where we have a person’s consent to do so or where another legal exception from the requirement to provide appropriate safeguards to protect such information applies. If we rely on your consent to transfer personal data outside the EEA and UK, you have the right to withdraw such consent at any time.

In all cases, however, we will ensure that any transfer of your personal data is compliant with data protection law.

Retention of personal data

How long we hold your personal data for will vary. The retention period will be determined by various criteria, including the purposes for which we are using it (as it will need to be kept for as long as is necessary for any of those purposes) and legal obligations (as laws or regulations may set a minimum period for which we have to keep your personal data).

Your rights

You have a number of legal rights in relation to the personal data that we hold about you. These rights include: 

● the right to obtain information regarding the processing of your personal data and access to the personal data which we hold about you; 

● the right to withdraw your consent to our processing of your personal data at any time. Please note, however, that we may still be entitled to process your personal data if we have another legitimate reason (other than consent) for doing so; 

● in some circumstances, the right to receive some personal data in a structured, commonly used, and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided to us; 

● the right to request that we rectify your personal data if it is inaccurate or incomplete; 

● the right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data, but we are legally entitled to retain it; 

● the right to object to, and the right to request that we restrict, our processing of your personal data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your personal data but we are legally entitled to continue processing your personal data and / or to refuse that request; and 

● the right to lodge a complaint with the data protection regulator (details of which are provided below) if you think that any of your rights have been infringed by us.

You can exercise your rights by contacting us using the details set out in the “Contacting us” section below.

You can find out more information about your rights by contacting the Information Commissioner’s Office, or by searching their website at https://ico.org.uk/. 

Contacting us

If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions, comments and requests to sighthoundwelfareuk@gmail.com